Trades · Recruitment agencies
Technology for recruitment agencies in Leicestershire
Leicester has a lot of agencies for a city its size, and most run the same stack: a recruitment CRM such as Bullhorn, Vincere, JobAdder or Firefish, a timesheet portal for the temp desk, payroll, and Sage or Xero in the office. Each one is fine. The gaps between them are where the Sunday evenings go.
The three pains we keep finding
The Monday league table is built by hand
The CRM records every call, CV sent, interview and placement, and the numbers the MD actually wants (activity per consultant, margin per desk, time-to-fill) still get assembled in a spreadsheet every Monday morning by whoever drew the short straw.
The temp desk re-types itself weekly
Approved timesheets go into pay and bill, pay and bill produces invoices, invoices get re-keyed into the accounts, and margin per contractor per week surfaces at month end, which is four weeks too late for the contract that quietly went underwater.
Compliance lives in a spreadsheet
Right-to-work checks, references, certifications and their expiry dates: half in the CRM, half in a spreadsheet that's only as good as its last update. One expired document with a worker on site is a very bad phone call.
What we typically build for agencies
- A desk dashboard from the CRM: activity, placements, margin per consultant and per client, fed live. About a week.
- Timesheets to invoices to accounts, connected, with weekly margin per contractor visible as it happens. One to two weeks.
- The Monday morning email: compliance expiries coming, unbilled timesheets, placements awaiting start dates. A few days.
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One honest note
The big recruitment CRMs have decent reporting built in, and Bullhorn's marketplace covers a lot of pairings; check what you already pay for before adding anything. We earn our keep where the answer spans systems (pay and bill against the accounts, one view across desks) or where the built-in report stops one column short of the one you need.
Run a desk?
Tell us what gets rebuilt every Monday. A first conversation costs nothing.